Document Management System

The Document administration system is focused principally in the storage and retrieval of self-contained electronic data resources in the document form. Generally, The DMS is designed to assist the organizations to deal with the development and flow of documents through the supply of a centralized repository. The work flow of the DMS encapsulates meta-data and business rules.

A document administration system is a pc system (or set of computer software) used to track and save electronic files and/or pictures of paper documents. The expression has some overlap with the concepts of CMS. It is viewed as a part of business content management (ECM) methods and associated to digital assetmanagement ,document-imaging, workflow systems and records administration systems.

There are many different levels of document management applications available on the market - but “the finest” document administration systems could have at least the following characteristics:

• dedicated to handling documents, although they may be frequently capable of handling other “electronic information” such as pictures, movie files etc.

• Each unit of information (document) is self-contained

• There are few (if any) hyperlinks between files (they might be related by “group” the items using a classification scheme or taxonomy)

• Concentrated principally on storage and archiving and document life-cycle administration including document expiry

• Comprises powerful workflow for incorporating business processes to the managing of the documents.

• Targeted at saving and presenting documents within their native format (perhaps not restricted to MS-Office products but including a variety of information types)

• File access might be confined in a folder or document degree - and other protection models may be implemented

• Restricted power to make web pages (fit for intranets but not webs) generally creates one page for each document.